Forth & District Children`s Gala day

3. DRAW SELECTION

a) A Court registration night will be held annually for any children’s parent/guardian to put their name forward for selection where eligibility will be checked. Names will then be drawn at random from the hat at a suitably arranged meeting with two independent witnesses present.

b) The court will be selected from children residing in the village and surrounding areas for a minimum of three years from the date of the next scheduled Gala Day, the surrounding areas being Braehead, Climpy, Haywood and Wilsontown. The official boundary for Forth is Covanhill.

c) The Court consists of Queen, Herald, two escorts and six maids selected from Primary 7, four page boys two each from primaries 1 and 2 who are in attendance at Forth Primary School. Eight flower girls four each from primaries 1 and 2 attending Forth and Braehead Primary Schools. Both schools shall be entered into the same dawn with the first name drawn from Braehead representing the school.

d) Any child in Primary 1, 2 or 7 living in the village of Forth and who’s catchment school is Forth Primary but does not attend Forth Primary for any reason including additional educational needs will still be eligible to enter the draw for escort, maid, page boy or flower girl as long as they remove themselves from eligibility from any other Gala Day or similar celebration that they may be eligible for due to the school they attend.

e) Any child attending the local schools from out with those boundaries shall not be eligible to take part in the Gala Court.

f) The normal court as stated in (b) above may be altered year by year if required by the committee due to shortage in numbers for any particular role in any given year. This will be done after the registration night at a suitable arranged meeting of the committee specifically for this purpose, with all options discussed and voted on.

4. MEMBERSHIP

The committee shall be non party political and non sectarian.  Membership is open to all residents of the area and representatives from local organizations. 

Obligation of Membership:-

a) To attend regularly all general meetings of the committee

b) To help carry out duties on Gala Week

c) To help fund raising on behalf of the committee

d) Any committee member who brings the Gala Day into disrepute will be dismissed from the committee

e) Any child in the Gala Day Court or Parent/Guardian of the child in the court who brings  the Gala Day into disrepute will result in the child being withdrawn from the court and a reserve stepping into their place

5. OFFICERS AND COMMITTEE

a) The committee shall be elected by a show of hands at an AGM in September. The committee shall consists of four office bearers President, Vice-President, secretary and treasurer plus other members of the committee elected annually at a meeting convened for this purpose. Members of the committee shall resign each year and shall be eligible for re-election. The committee will have the power to set up sub-committees to deal with specific interests. Such sub-committees will be made up of members of the committee, but the committee will have the power to enlist the services of any person who will be of benefit to the sub-committee for any specific purpose. Such persons will not thereby become members of the committee.

b) The committee shall have the power to elect office bearers plus anyone to assist the secretary as needed. A quorum shall be at least 4 members.

c) Members shall be over 18 years of age.

d) The President shall have the casting vote.

6. FINANCE

a) The funds of the committee shall be obtained through fund raising, grants, donations and by means of any other activities as the committee may deem acceptable or necessary.

b) A Bank Account shall be opened in the name of the Club with a Bank or Building Society. The management committee shall authorize, in writing two members of the management committee [one of whom shall be the Treasurer] plus one other to sign cheques on behalf of the Club [the signatories shall not be related]. All cheques must be signed by not less than two of the three authorised signatories.

c) All finances of the Gala Day Committee shall be handled by the Treasurer who shall report to the committee at each meeting.

d) The financial year will run from 1st August to 31st July each year.

e) The accounts of the committee shall be independently examined annually. It shall be the duty of the committee to hand over to the independent examiner all records and books by beginning of September each year.

7. ANNUAL GENERAL MEETINGS

The Annual General Meeting of the Committee shall be held each year in September.  Providing that the interval between one AGM and the next shall not exceed 15 Calendar months and 28 clear days notice in writing of the meeting shall have been made public and sent to all members of the Committee.

8. MEETINGS

Regular Meetings - There shall be at least 6 meeting per year as required.

9. ALTERATIONS TO THE CONSTITUTION

All motions regarding the proposed amendment of the constitution of the committee shall be designated special motions and shall only be considered and voted on at the AGM if written notice is given to the secretary 21 days before the AGM of the committee.

10. DISSOLUTION

In the event of the dissolution of the committee or the committees ceasing to exist, all property money and assets belonging to the committee shall be frozen until such time as a new committee is formed.

In the event of the dissolution of the committee or the committees ceasing to exist, all property money and assets belonging to the committee shall be frozen until such time as a new committee is formed.

If the committee by a simple majority decide at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the committee, it shall call a special general meeting of the committee of which not less than 21 days’ notice (stating the terms of resolution to be proposed at the meeting) shall be given. If such decision is confirmed by a two-thirds majority of the votes cast in relation to the resolution at such meeting.

Adopted at a meeting held on: …Tuesday 23rd October 2018………

Signed: ……Margaret Alexander ……….. Name Print: Margaret Alexander Chairperson

Date – 23rd October 2018

Signed: ……Lee King………....…………….. Name Print: …Lee King Secretary

Date – 23rd October 2018